Students are required to always have their identity cards with them when on campus as well as when attending any meetings held off campus. Any disobedience of these orders will result in disciplinary action being taken against the offender. All students should take note that, in accordance with the guidelines set forth by the Himachal Pradesh government, the use of mobile phones on the college campus is prohibited completely (vide letter No. EDN-HE (21) B (15) 15/2017-V Directorate of Higher Education H.P Shimla-I). Those who do not comply will be disciplined in accordance with the college’s policies.
Students are required to check the College Notice Board twice a day: once when they are entering the institution, and once when they are leaving the college. This is to ensure that they are aware of any important announcements. mainly since the primary mode of communication for administrative responsibilities is the publishing of notifications on the notice board located in the college, which is accessible to all students. Students are obligated to take timely action in response to any form of notice that concerns them personally or any group with which they are affiliated, regardless of the nature of the notice.
Both the B.B.A. and the B.C.A. disciplines, which require students to wear uniforms, have certain uniform standards that must be followed. These requirements are outlined in the respective prospectuses. Any breach of the established guidelines will result in disciplinary action being taken.
According to the recommendations that were handed out by the Himachal Pradesh University in Shimla, students are required to attend at least 75% of their theory and practical classes, regardless of the type of leave that may be sanctioned. The student who does not meet the attendance requirement of 75% before the end of the semester will not be permitted to take the final exam for their subject.
The college will remove the student’s name from the rolls if they are absent from any of their classes for a period of ten consecutive days. However, subject to the payment of a readmission fee (which will be Rs. 100/- for the first time and Rs. 200/- for the second time), the Principal may, at his or her discretion, and upon the recommendation of the teacher concerned, re-admit such a student. Students whose names were removed must reapply for admission within 15 days of the day on which their names were removed.
A candidate whose name is struck off three times will not be re-admitted in the college.
Absence Fine (Per period) is Rs.1.00, Absence Fine (per practical) is Rs. 3.00 and Absence from House test (per paper) will be Rs.10.00
Faculty members will take into consideration any and all authorised duty leaves taken by NCC cadets, NSS volunteers, and Scouts and Guides when calculating attendance. It is entirely the obligation of the students to provide this information to the members of the faculty to which they belong.
At the beginning of the session, students have a responsibility to meet their particular Mentor, who has been allotted by IQAC Cell.
Students are expected to be present at each and every one of the Mentor-Mentee sessions that have been arranged by their designated Mentor.
It is necessary for a student to participate in at least one club or society that is already operating within the institution in order for him or her to grow both mentally and physically.
Participation of parents in Parent Teacher Association is also mandatory.
Students have a responsibility to tell the college’s office/library and IT-division of any changes to their contact details, including changes to their phone number, email address, and physical address.
When they are asked to do so by the IQAC cell of the college, students are required to fill out student feedback forms, student satisfaction surveys, and student progression forms.
Students need to attend all major functions of the college including Annual Prize Distribution Function, CSCA Function, Annual Sports meet and other functions irrespective of his/her participation in the respective function.
When a student withdraws from the college permanently during (in the middle of) a degree or diploma programme, the college must be informed. This includes informing the student’s Mentor, all the Faculty Members affiliated with the course, and the IQAC Cell. If a student break any of these regulations, the university will not issue them a character or any other type of certificate.
After finishing their degree or diploma programme, students are expected to give an update on their future plans to both their mentor and the IQAC cell. After finishing their degree programme, graduates are expected to join the MPGDC-AAA (Alumni Association) at least as primary members. After paying the Alumni Association’s set fee, he or she is eligible for life membership in the organisation.
College fee and other costs are to be paid on the dates according to the schedule for each class as announced by the college administration. A fine of ₹ 10/- per day will be charged from the students who breaks the specified schedule for the payment of fee. A student’s name will be removed from the college’s official roll if the required fees are not paid within 10 days before the deadline. A student’s name will be removed from the college roll if the fee / fine are not paid by the last day of the month in which they are assessed. A re-admission fee of ₹ 100/- along with specific fine will be charged from him / her, if he / she wishes to re-join the college. However, his /her re-admission will depend on the direction of the principal (Chairman HEIS in case of Self-Finance Courses). A student leaving college will have to pay fee and funds for the entire month in which he/she leaves the college. He/she will have to obtain clearance from the college office, library and other concerned departments to the effect that he/she has paid all college dues
DISCIPLINE AND CONDUCT RULES FOR STUDENTS
All registered students are subject to the college’s jurisdiction. Students who violate college rules may be subject to a fine, suspension, rustication, or expulsion at the discretion of the principal and other members of the faculty and administration.
The students are expected to conform to the rules and regulations, which are notified from time to time in addition to those contained in the prospectus.
The students should come to the college and leave it according to the time table.
Students that cause a ruckus in the campus by wandering the halls and outside of their buildings during unsupervised free time will be held accountable for their behaviour.
It is a serious act of disobedience to vandalise college property in any way, shape, or form. This includes writing on walls, breaking or damaging furniture, destroying electrical fittings and fixtures, destroying CCTV cameras, uprooting trees, plants, and flowers, and more.
No student will use the College Notice Board for any purpose other than those approved by the administration. The Principal or a member of the faculty must sign any notice before it may be considered official.
The college has eliminated all single-use plastics from campus life. The usage of bottles, wrappers, polybags, and other single-use plastics is prohibited on campus. Student ID cards are issued by the College Office or Librarian, and once a student has been officially admitted to the college, he or she should pick up the ID card at the College Office or Librarian as soon as possible, according to the schedule advised by the Office or Librarian. Within 15 days of the start of regular classes, it is the student’s responsibility to acquire his or her identification card signed by the Principal or his designated representative. No one without a valid student ID will be allowed on campus. While on campus, students must always have their student ID with them, and they must show it to an educator if asked to do so. Strict disciplinary action should be taken against those who do not comply. The identification card is a crucial piece of paperwork: If the ID card is misplaced, a report of the loss should be filed with the college administration and the police.
To “rag” someone is to subject them to verbal or physical abuse at the hands of another person or group to the point where they feel unsafe continuing their education without being constantly harassed or otherwise distracted. Anyone who provides material or moral support for hazing is likewise guilty of ragging. On and around the college campus, as well as the roadways and entrances to the college, ragging is not tolerated under any circumstances. If any student is found indulging in ragging directly or indirectly, the college authorities shall be obliged under Rule 22, 17 (a), (b), (c) of HP University to expel the guilty student(s) from the college.
The college’s anti-ragging committee will investigate any allegations of ragging made by an individual student or a group of students, and will take appropriate disciplinary action against the offending student in accordance with the college’s Anti-Ragging Policy.
Any student(s) found guilty during Anti-Ragging investigation will be punished as per Rule 22, 17 (a), (b), (c) of HP University, Shimla. Some of the punishments as per the mentioned rules are as under:
Expulsion from the College.
Suspension from classes.
Fine with a public apology.
Withholding a scholarship or other benefits.
Debarring from the representations in events.
Legal proceedings under criminal law shall be initiated.
Keep a regular presence in the classroom.
Make good use of the trash cans and help keep the campus looking neat and tidy.
Treat the faculty, staff, and other students with dignity and respect.
To comply with requests from both teachers and support staff, always have your ID ready to show.
Engage in extracurricular and co-curricular activities.
Don’t make any noise while you walk around the campus. Quietly transition from one classroom to another.
Embrace a wholesome way of life
Don’t loiter aimlessly.
To get the most out of your time here, please. Make good use of the library and Internet facilities
Please refrain from talking or standing outside of classrooms while courses are in session so as not to disrupt the learning process.
Do not deface college property by taping notes to doors or leaving other marks.
Do not damage college property i.e., furniture, electrical fitting and fixtures Do not destroy or vandalise college property, including furniture, electrical fittings and fixtures, CCTV Cameras, trees, etc.
Don’t rip off blossoms or mash up the foliage.
Approach your teachers/mentors in case you are in any difficulty during college hours.
Mentor your juniors through whatever challenges they encounter in their academic or administrative pursuits.
All teachers are expected to carry out their responsibilities in a professional and diligent manner, in line with the guidelines for teaching and classroom behaviour established by the government from time to time.
All educators are expected to continue their professional development by taking courses that expand their specialised knowledge and enhance their abilities to carry out their tasks effectively.
In all interactions with supervisors, coworkers, and students, a teacher must maintain the highest standards of professionalism and respect.
It is forbidden for a teacher to be absent from their duties at any time without receiving prior authorization from those in authority over them.
It is forbidden for a teacher to take an honorary position or any other type of assignment offered to them by an outside organisation without first receiving approval from the Principal or the Directorate of higher Education. It is against the obligations and ethics of the teaching profession for a teacher to be affiliated with any political party or actively participate in any other group. Teachers are not allowed to do either of these things.
It is prohibited for a teacher to make any attempt to exert any kind of political or external pressure on his or her higher authority in regard to topics pertaining to service.
It is strictly forbidden for any teacher, both on and off the college campus, to behave in a way that goes against accepted standards of decent behaviour or morals.
No teacher is allowed to urge, agitate, or otherwise instigate any student or any other member of the staff into taking any type of action against the higher authorities or that aims to disturb the academic activities that take place at the College.
No teacher may, in word or deed, demean, harass, or insult another individual for any reason whatsoever, nor may they conduct themselves in a manner that is unbecoming of the teaching profession.
Every teacher working for the College is required to always strive for academic excellence in the performance of his or her responsibilities and to carry oneself or herself in a manner that exemplifies the utmost level of professionalism for students to imitate.
Integrity should serve as the guiding principle for the actions of those who administer the institute. The way an individual behaves in their personal life as well as in the workplace is a reflection not just on their own institution but also on their profession and the higher education enterprise. The Principal
Should comply with applicable governmental laws, rules, and regulations.
Act with competence and strive to advance competence, both in self and in others.
Devote time, and attention to the tasks and obligations of one’s job in order to be able to provide service that is both successful and creditable.
Have an understanding of the goals and policies of the Institute, and make a positive contribution to the continuing process of evaluating and reformulating those goals and policies.
Obligated to protect the secrecy of any privileged information that violates the right to privacy of another individual, and you must not divulge any information to advance your own personal or financial interests.
Refuse to participate in activities that contravene the ethical standards outlined in this Code or the legal laws that are in effect.
Staff members should display the highest possible standards of professional behaviour that is required in an educational establishment.
It is expected that staff members will endeavour to cooperate with one another, offering support, assistance, and direction to one another as well as the Head of Department (HOD) or administrative head when necessary in order to facilitate effective communication throughout the institute.
It is inappropriate for members of the staff to utilise their positions at the institute for the purpose of personal gain or benefit.
Members of the staff have a responsibility to avoid saying or doing anything that could bring the institute into disrepute or that could weaken the perception of their colleagues among the community.
It is imperative that members of staff maintain a level of professional independence and objectivity in their work activities, and that they refrain from spreading dogma or political predisposition to other people.
Staff members are expected to be familiar with the institute’s policies, systems, and procedures, and to adhere to them at all times. They should, as a matter of course, communicate within the management system, and they should make certain that students do the same.
Continuous professional development and support shall be provided by the institute and, where appropriate and agreed, will be based on the objectives of the Institute’s Development Plan. Periodically, employees will be required to attend certain training activities.
In accordance with their terms of service, staff employees are expected to report on time to their respective places of employment. Those who are unable to avoid being late or absent from work should, whenever it is reasonable to do so, provide necessary information to the head of department (HOD) or administrative head so that alternate arrangements can be made.
The Grievance Redressal Cell (GRC) aims to look into the complaints lodged by any student and redress it as per requirement. The College has an effective and objective multi-tier Grievance Redressal Mechanism, consisting of several forums and committees that focus on careful and sensitive handling of student grievances. The students can state their grievance regarding any academic and non- academic matter within the campus through the online and grievance/ suggestion box. The institution aims at solving the grievances of the students within stipulated time academic and non- academic matter within the campus through the online and grievance/ suggestion box. Following the directions of UGC, AICTE has notified All India Council for Technical Education (Redressal of Grievance of Students) Regulation, 2019 vide F.No.1 101/PGRC/AICTE/ Regulation/2019 dated 07.11.2019 for establishment of grievance redressal mechanism for all AICTE approved Technical Institutions. Non-compliance of the above Regulations shall call for punitive action and Government College Una the Grievances Redressal Cell is established in order to deal with the individual grievances related to students and faculty members and to ensure the redressal of grievances amicably in a time bound manner. According to the UGC (Grievance Redressal) Regulations, 2018 & AICTE-(Redressal of Grievance of Students) Regulation, 2019 composition of the Grievance Redressal Committee
Dr. Trilok Chand
Prof. Pratima Nadda
Prof. Shashi Kanwar
The following committees/cells/units are duly constituted for resolution of various types of grievances:
A. Academic and Curricular Issues
a. Matters pertaining to Admissions: Admission Grievance Committee
b. Matters pertaining to Teaching-Learning: Teacher-In-Charges of respective
c. Matters pertaining to Internal Assessment: Internal Assessment Committee
B. Non-Academic Issues
a. Matters pertaining to general discipline: Discipline Committee
b. Matters pertaining to sexual harassment: Women Cell
c. Matters pertaining to ragging: Anti-Ragging Committee and Anti-Ragging Cell
d. Matters pertaining to Boys Hostel: Discipline Committee for Hostel (Boys Hostel)
C. General Grievances
For any other grievances not categorized above: Students Grievance Redressal Committee, Students may register their grievances through the following channels
1.The aggrieved student(s) may directly approach the Convener of appropriate committee with a written application or through email.
2. In case of ragging related grievances, the aggrieved student (s) may directly inform any of the members of the Anti-Ragging Committee and/or Anti-Ragging Cell, the details of the Anti-Ragging Committee and Anti Ragging Cell are published on the website. Grievances, on plain paper, may be posted in complaint boxes fixed around the campus at the following places:
a. Outside Administrative Office
b. Outside Library Block
c. Near Principal’s Office
d. In the Co-operative Area
3. For matters of teaching-learning and internal assessment, students are advised to first express their grievance to the concerned faculty members. On non-resolution of grievance, the student may approach the Convener, Internal Assessment Committee with a written application or through email.
4. Aggrieved student (s) may also submit their grievance in writing or through email to the Principal, Govt. College Una.
The student may register their grievance through the following links (redirects to another window in the browser): For matters pertaining to the College https://www.govtpgcollegeuna.in/
Timely submission of a leave application on the required Proforma is essential.
The senior tutor will approve a teacher’s request for up to three days of leave.
The leave for more than three days will be sanctioned by the Principal on the recommendation of the concerned subject teacher/senior tutor.
Leave of absence from the examination/tests and sports etc. shall be granted only by the Principal.
For Medical leave of a period of over 6 days, the student must produce medical certificate.
For students taking part in various college contests, it is important to remember that rehearsals and practices should take place either before (in the early morning) or after (in the late afternoon/evening), as these events supplement rather than replace academics.
LIBRARY-CUM-IDENTITY CARD (I- CARD)
A Library card with photograph of student will be provided to each student. This library card is required in order to borrow books from the library as well as to access the library.
An FIR must be filed at the local police station in the event of a lost I-card, and a copy of the FIR must be included with the request for a replacement card.
Duplicate I-card will be issued after depositing ₹ 20/-.
PROCEDURE FOR MAKING IDENTITY CARD (I- CARD)
The college library issues each student a library card upon presentation of the receipt showing payment of the admission fee and any other required fees. Within 10 days of his or her date of enrolment, each student must produce his or her completed library card for the principal’s signature after affixing his or her own photograph and filling out all sections.
BOOK BORROWING FACILITY
a) Students: 2 books for UG students and 5 books for PG students for home study for 2 weeks.
b) Faculty Members: 10 books for an academic session.
c) Non-Teaching Staff members: 5 books for an academic week.
If a book is lost or damaged, the borrower is responsible for replacing it with the most recent version or paying the real cost plus 20%.
Readers are expected to keep the library quiet and in order. Noisemaking, spitting, smoking, writing, scribbling on the wall, the use of mobile devices, and other disruptive behaviours are all prohibited within the library.
Any damage done to the library or its materials by a visitor is their responsibility. The library rules stipulate that the readers must replace the materials or be panelised under library rules.
The issue counter will close half an hour early so that staff can finish up for the day and get ready for the next shift.
No one is permitted to sleep in the library or any of its designated study areas. The librarian has the right to recall any book at any moment if she determines that its immediate return is necessary to meet patron demand or protect the library’s collection.
Students and employees must be able to use the library and check out books. If books are not returned by the due date, a fine of Rs.1-00 per day per book will be assessed to the defaulters.
The book will be re-issued/re-newed only if the book is not in demand by any other users.
It is imperative that any wear or tear on a book be reported to the counter assistant or college librarian before it is checked out.
Customers must check in their personal items (books, folders, bags, umbrellas, purses, etc.) at the property desk outside the stacks.
Code of ETHICS for NCC Cadets
Students are admitted into the National Cadet Corps (NCC) on the basis of their performance on the NCC Entrance Exam, the subsequent physical fitness exam, and the ensuing interview, agree to abide by all instructions notified by both the units.
Each and every Cadet is expected to attend every camp that is notified.
All cadets are expected to show up for all scheduled drills and other activities.
All cadets are required to wear their NCC uniforms during formal college events.
Every cadet must have a duty leave form signed off by the NCC Care Taker Officer and the college principal before participating in any NCC activity.
All cadets should behave appropriately at all times when at the NCC Office.
In their second year, all cadets must take the NCC-BEE certificate exam, and in their third year, they must take the NCC-CEE certificate exam.
All the cadets need to attend all the ATC(s) notified by their specific unit.
All NCC Cadets are responsible for upholding the standards of conduct expected of them at all times while on Camp.
After receiving their NCC Registration ID, cadets must immediately register as NCC Alumni.
Student(s) enrolled as NSS volunteers after qualification of NSS interview, will adhere to follow all the instruction notified by GPGC Una NSS Unit.
All registered NSS volunteers are expected to show up for every camp for which they have been given notice.
The NSS requires all of its members to wear official NSS attire in all college events.
All NSS volunteers must have a duty leave form signed off by the NSS Programme Officer and the college principal before they may participate in any NSS activity.
At all times, cadets participating in NSS events should behave in a manner befitting the NSS Office.
After serving as an NSS volunteer for a total of two years and attending an NSS special camp for seven days, volunteers will be awarded an NSS certificate.
Student(s) enrolled as Rovers and Rangers after qualification of Rovers and Rangers Entrance Examination and subsequent physical test and interview, will adhere to follow all the instruction notified by GPGC UNA Rovers and Rangers Unit.
All the Rovers and Rangers must attend all the camps notified by Rovers and Rangers Unit.
All the Rovers and Rangers must attend all the major functions of the college in proper Rovers and Rangers uniform.
All the Rovers and Rangers need to obtain duty leave during any Rovers and Rangers activities duly signed by Rovers and Rangers Programme Officer and Principal of the college.
All the Rovers and Rangers need to maintain decorum of Rovers and Rangers Office during all the Rovers and Rangers activities.